Legal Documentation

ACT's Registrations:
Not-for-Profit Trust No: IT 2174/00
South African Registered Non-Profit Organisation No: NPO 030-243
SARS Public Benefit Organisation No: 930014758 plus Section 18A tax exemption status
IUCN Membership number: NG/25190
BBB-EE (Broad-Based Black Economic Empowement) Status: Level 2
American Fund for Charities Membership No: AFC845
UK Fund for Charities: Registered charity

The African Conservation Trust (ACT) is a registered not-for-profit organisation which is responsible for the implementation of various projects in and around Southern Africa, which contribute to the achievement of Programme objectives, which is outlined in the Trust Deed.   We have built a reputation for results-based performance and ability in managing projects with budgets of R10million (approx. US$1,5million) and more.

Governance, Policies & Procedures

Trust meetings take place every quarter and Trustees take an active interest in the work of ACT and can often be found in the field, visiting projects in various parts of KZN and wider afield.

ACT's general operations and projects are implemented and guided by three organisational policies: Operational Guidelines, Procurement and the Modalities Procedures,which also outlines the Trust's roles and responsibilities to donor partners.
Project Management

All projects has a dedicated project team whose purpose is to ensure the objectives of their project are achieved.  Each project's Project Management Unit (PMU) – which includes a technical expert – assists the project staff in executing their responsibilities, by coordinating, monitoring and evaluating the operations of the project, as well as providing the secretariat function for the project, including reporting back to donors, project partners and stakeholders.

The main objectives of the PMU are, among others:

  • To ensure that the project's objectives are achieved in the allocated time;
  • To manage and implement the project in an efficient and effective manner;
  • To monitor the project's financial expenditure, and
  • To monitor and evaluate the implementation of the project, addressing problems that may arise.

Financial Management

ACT maintains stringent financial controls of project expenditure, with a number of mechanisms in place.  These include:

  • Dedicated bank accounts for each project and separation of Trust operational costs from project costs;
  • Tracking expenditure off each project against approved budget line items;
  • Two out of three signatories are required to authorise payment requisitions before payments are made.
  • Only the three signatories above have signing powers on bank accounts;
  • Payment verifications are presented to the Management Committee within five days, with copies of all printed and electronic documentation safely maintained;
  • Accounts are captured monthly by the Trust's book-keeper;
  • Financial progress reports and statements to donors are compiled on a quarterly basis;
  • Final project accounts are audited by external auditors, if requested by the funder;
  • The entire ACT financial system is audited by external auditors on an annual basis.

Employment Equity and Procurement

ACT employs staff based on its Employment Equity policy and all procurements are guided by the Trust's Procurement policy.

Please contact us for further details.

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